Conference calling is one of the best business solutions to conduct a meeting over the telephone, in which more than three persons can participate to share some points. Or in other words, it is a means of communicating with more than one person simultaneously, without actually being physically present at a designated place.
Conference calling offers mainly three modes for communication, i.e., audio, video, and web based conference calls. It is obvious that these conference calls eliminate a major cost for the companies, and therefore, are very much advantageous for the organizations.
Some of the advantages offered by these conference calls are:
1. Cost Effective Process
Though the fee for availing the service varies with service providers, yet conference call is a much economical option to conduct a virtual meeting and to convey the message to the people concerned. Because in conducting a meeting with the conventional processes, a lot of travel expenses and hotel accommodation expenses are involved; whereas in case of conference calling, nothing of that sort is required.
2. Time saving process
It is as easy as thinking of talking to some persons and you can make a conference call immediately. Usually it is very good option for conferences that are called on very short notices. It also does not involve any loss of work and the message can be conveyed at a faster pace.
3. Helps in relation building
It is sometimes difficult for a business to conduct meetings for every segment of employees at regular intervals, which may lead to some misconceptions among employees and they may feel neglected. However, conference calling can eliminate such situations and helps in building good employer-employee relationship.
4. Simple and easily accessible
The service provider links the persons to be involved in a conference call and the persons do not need to have any special equipment for the same, as it simply linked with the ordinary phone or mobile phone. The person conducting a conference call is facilitated with a speaker, so that all persons involved must be heard at that point. The other persons can talk with the main conductor from their places.
5. Facilitate Data transfer
Audio conference calling is limited only to transfer instructions or views verbally; but via video conferencing, it is possible to transfer presentations or data to all the persons. With this service there will be no mistakes in sending and receiving instructions, as if there is any, one can clear it immediately and correct it.
6. Distance is not a problem
With the help of conference calling, the limitations of distance can be eliminated, as it can be used for talking to persons anywhere around the globe. That is why it is most commonly used by small as well as big business houses for communication purposes.
From the above advantages that conference calling provide, we can easily gauge the importance that they hold for any business model and organization setup—they are indispensable!